You have to remember to check your To Do folder regularly so that you don’t miss out on any important task. You can create folders and combine those emails into 2 categories– a “ To Do” folder and a “ To Keep” folder. When you have emails that require action but you don’t want when to schedule them or don’t have time for it. This will help you remove too many emails from your inbox. Now we can go back to our inbox and can simply delete this particular email as it is already created as an event on our calendar and can be taken care of whenever required. The event will then show up on your calendar. We can assign the date and time to this event and hit the “send” button in order to save this event in our calendar. By selecting the 3 dots on the email and clicking on “ Meeting”, we can convert this email into an event we need to work on in the future. We can turn them into an event in order to save them from being unattended. These emails get lost in our inbox as they are left unseen or unanswered. It might be that we have to reply to it after a week or have to wait for some more information before replying to it. These emails stay in our inbox and we don’t know what to do with them as neither it needs immediate action or reply nor can be deleted. Lastly, emails that are not very important and can have delayed responses from your side, are the ones that need to be managed.Next, there are emails that are of no use or are not important then should be immediately moved to the trash folder.If an email is important and needs an urgent reply, then you can check and reply to it immediately.When you receive an email, you need to know what action you need for that particular email. You can check your emails and categorize them according to the requirement and urgency of the task. Click on Outlook and turn “Off” the notification option.So in this case, your outlook is open and running but you are not receiving any new mail hence not getting distracted from emails. Work offline if you do not want to receive any new emails at that time. This will disconnect you from the server, and save you from some disturbance. This will save your work time and help you from the distractions of email notifications because Outlook is not even running.īut this is not always possible as many times you are either waiting for some urgent mail or have your email id open to get some information on what you are working on. Instead, click on the close icon and exit out of Microsoft outlook. Hence, keeping your focus on your work time without any disturbance.ĭon’t leave Microsoft Outlook open on your taskbar. This will stop you from receiving any notification, showing email alerts, or even not showing an envelope icon on the taskbar. There are four settings that you can do to achieve intentional email time – These notifications create distractions due to the sound, email pop-ups, and icons, thereby hampering productive work time. This can be achieved by getting rid of email notifications as and when you receive a new email. When you have an intentional time to just check your emails, you can concentrate only on office work for the rest of your time. This strategy focuses on separating email time and work time.
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